Project Structure

XDAM’s unique “Multi-Divisional” project structure enables high-security access to relevant Enterprise Brand Assets, via a user friendly UI.

    • Divisions (Manage assets and workflows for multiple business Divisions: Major Corporate Entities, Business Units, etc…)
    • Sub-Divisions (Each Division can have multiple Sub-Divisions providing granular access to: Brands, Titles, Clients, etc…)
    • Projects (Each Sub-Division can have multiple Projects, where assets are uploaded, edited, approved, etc…)

Example Structure: Network, Show, Project
Example Structure: Business Unit, Client, Project


Team Management

XDAM’s role-based-permissions simplify and automate your company’s user access rules and help you implements your ideal asset workflows.

  • Standardize permissions based on Role (removes user micromanagement)
  • XDAM reconfigures the UI to show Roles only what is relevant to their task. (Simple for users, Secure for your company)
  • Automate asset security rules (Time outs, Asset access, Rights Management)
  • Automate notifications and workflows (Ex: Notify “Legal” role, and move asset to “Legal Review Folder”)

Upload (Asset Ingestion)

XDAM provides best of breed upload options,,, secure and simple ways to upload your files rapidly via web-browser, desktop, or API.

  • HTML Simple Drag & Drop (No need for download or Java)
  • Desktop Upload (XDAMs Mac or PC desktop client)
  • Aspera™ Transfer Acceleration (Ensuring you get full line speed)
  • API Connection Ingest (Upload from external systems)
  • Hot Folder Upload (Monitored desktop hot folder uploads)

Metadata (Asset Intelligence)

XDAM empowers your assets and workflows with full XMP and customizable / mappable metadata fields & metadata panels. 

  • All standard Adobe XMP fields (Embedded within the assets for integrity)
  • Custom Panels (No need to jump between panels to access your key fields)
  • Custom Fields (Create your own fields, and Map to standard fields)
  • Auto-Map your project’s metadata to assets upon upload (Project name, User, Due Dates, Rights Management, etc…)

Review / Edit

XDAM provides a wide range of powerful features enabling rapid reviewing, editing and collboartion, all within a clean and modern UI.

  • Keyboard Controls (navigation, ranking and approvals)
  • Drag & Drop (copy, move, add to collection, upload, versioning)
  • Advanced Compare (Full-Res, Side by side, Layered, Show Difference)
  • Image & Video Notes (Annotate, Notes, Edit Points, Suggested Crops)
  • More (Versioning, Proof Sheets, Edit Ranking, Batch Rename, etc…)


XDAM simplifies collaborative approvals, with easy multi-role approval tracking, and the hyper-simple “kill” approval feature. 

  • Simple “Kill” approvals (perfect for the entertainment industry “talent” approvals workflows) (includes Kill % limiters)
  • Custom Approvals (set your own custom approval terms and colors)
  • Mobile Approvals (no download needed, works on all mobile devices)
  • Kill % Limits (set limits of any rank, per shot type: singles, groups, etc…)
  • Approval Reports (print customizable reports, including PDF proofs)
  • Auto-Lock Disapproved (Automated security, by auto-locking disapproved files from being download or sent by any or all Roles)

Collaborative Notes (Image, Video, Audio)

XDAM’s image and video edit notes enable real-time file collaboration, improving and expediting the creative process for any project.

  • Image Retouch Notes (full-res zoom, draw, marker notes, crop, print notes)
  • Video Edit Notes (in & out markers, virtual clips, draw, text notes, crop)
  • Audio Edit Notes (in & out markers, virtual clips, text notes, crop)
  • Print to PDF (print full pdf notes for easy offline collaboration)
  • User Filters (quickly filter to view notes from any user or role)


XDAM can automate your ideal asset workflows, helping you to standardize and expedite your creative and production processes.

  • Assign Tasks to users with a simple press of an XDAM workflow-button.
  • Notify Users or Roles of tasks, milestones, actions, needs, etc…
  • Direct Email Links back to the task files, for easy one-click access back.
  • Communicate Tracking for all workflow steps, per project, user, and role.
  • Coming soon (Advanced self customizable workflows)

Smart Forms

XDAM provides customizable project forms, enabling online collaborative doc (form) workflows, ensuring your team is working with the same information.

  • Creative Briefs (track concept, messages, dates, responsible persons, etc…)
  • Shot Lists (track ideas, order, time, wardrobe, backgrounds, styling, etc…)
  • Budgets (track estimated, actuals, difference, etc…)
  • To Do Lists (simple collaborative list of tasks to be done and statuses)
  • Smart Mappable (all form data is auto-mappable to other forms or assets)


XDAM’s file delivery options provide simple and advanced ways to get your files where you need, quickly and safely, every time.

  • Instant Send (immediate download links, bypassing email limits)
  • FTP (drag & drop to one or multiple FTP destinations)
  • RSS (drag & drop to one or multiple RSS destinations)
  • Web Services (drag & drop to one or multiple Web-Service destinations)
  • API (deliver via API to external systems)


XDAM delivers true enterprise class hosting & archive services that you can trust. (Use Case: NBCUniversal runs 14 VMs, archiving 40Million assets, 300 TBs)

  • Secure (enterprise level security certification)
  • Self Hosting (host internally, in your datacenter)
  • Managed Hosting (XDAM manages external hosting via Amazon, Rackspace)
  • Auto-Scale (on-demand, high performance, via XDAM & Amazon)
  • Low Cost (save big with special XDAM Enterprise Deployments on Amazon)


XDAM’s simple and advanced search tools empower users with easy ways to find exactly what you need, within a clean and modern UI.

  • Simple Search (just type your search terms and go)
  • Advanced Search (full boolean tools, enabling deeply specific searches)
  • Search Collections (add search parameters to collections to auto-fill)
  • Search Role (“search-tab-only” role, to enable easy secure archive access)
  • Indexing Engine (empowered by Lucene™, for speed and flexibility)

Brand Asset Distribution

XDAM’s ADsite (Asset Distribution Site) extends your ability to easily service Final Brand Assets to vendors, clients and partners, via a simple integrated module. 

  • Enterprise Users (provide internal access, to approved final brand assets)
  • Vendors & Partners (provide external access to ad agencies, content managers, printers, etc…)
  • Custom Home Page (fully customizable home page)
  • Rights Management (download permissions per file, based on your rights management metadata, auto-enforced per user Role)
  • Request Queue (download request queue for easy manager review and approval, sending automated download links once approved)
  • Asset Stability (as a fully integrated module, your original file is used, all metadata is tracked, no added storage burden for your original files)

Brand Asset Sales

XDAM also provides optional Brand Asset “Download Licensing Sales” and “Print Fulfillment Sales”, to help you monetize your final brand assets.

  • Download Licensing (auto-calculation of price based on usage)
  • Print Sales & Fulfillment (gallery quality print and framing fulfillment)
  • Images & Video (monetize your image and videos with ease)
  • Royalty Tracking (automated royalty tracking per file, per creator)
  • Custom Home Page (fully customizable home page and search UI)

API (Interface with other systems

XDAMs API empowers your company to connect to other workflow critical systems, helping you create ideal system to system workflows.

  • Data Sync (keep business critical data in sync, removing data entry errors)
  • File Delivery (automate file delivery, expediting your standard processes)
  • Content Management (feed directly from XDAM to your public websites)
  • Front End for Legacy DAMs (use XDAM as a workflow front end, to your existing Legacy DAM, enabling you to take advantage of XDAM’s many workflow expediting features)

Custom Development

XDAM’s custom development services give you the opportunity to rapidly add workflow-critical features. Helping you to implement your precise ideal Digital Asset Management Solutions. 

  • Simplify (create beautiful user friendly workflows, specific to your company’s precise needs)
  • Save Time (fill the gaps in your process with automated workflows)
  • Save Money (reduce time wasted with complex manual processes)
  • PHP, IOS, Android, C, Etc…

XDAM provides this and more. Solutions for any industry.

The XDAM is an Enterprise Class, Digital Asset Management System, with a wide range of features that empower and expedite asset workflows, from pre-production to archive and beyond.